Conference registration


The registration is now only possible on-site. Please go to the Registration Desk, where we will help you.

Registration Opening Hours

20 August: 12.00 – 20.00

21 August: 7.30 – 18.30

22 August: 8.00 – 18.30

23 August: 8.00 – 14.30


Mostly for Danish delegates: Medinfo and the E-Health Observatory have made the agreement that you will get a discount of DKK 1,000 on your registration to the next eHealth Observatory conference when you participate in Medinfo2013.


Please find Invitation Letter by clicking here

- Please read more about the invitation letter here

Please read more about Visa to Denmark by clicking here

Go to Registration Fee and deadlines by clicking here.

Go to Social Functions by clicking here.

Go to Cancellation of registration by clicking here.

Go to Hotel cancellation policy by clicking here.


Registration fee and deadlines

OBS: Early Bird 26 April (included)  (23:59 UTC)
Registration fees include:
IMIA Member:  DKK 4500,- ex VAT (DKK 5625,- VAT included) IMIA Member / Non Member / Student:
Non member:  DDK 5100,- ex VAT (DKK 6375,- VAT included)       - Opening session
        - Access to all sessions and the exhibition hall
Regular 1 July (deadline postponed from 17 June) (included)  (23:59 UTC)
      - Tea and coffee breaks
IMIA Member:  DKK 5100,- ex VAT (DKK 6375,- VAT included)       - Lunch
Non member:  DKK 5650,- ex VAT (DKK 7063,- VAT included)       - Congress bag
  To be purchased separately: Gala Dinner
Regular late 12 August (included)  (23:59 UTC)
IMIA Member:  DKK 5650,- ex VAT (DKK 7063,- VAT included)  Exhibition Day Pass – (20, 21, 22 and 23 August):
Non member:  DKK 6200,- ex VAT (DKK 7750,- VAT included)        - Access to the exhibition hall (not the conference)
         - Tea and coffee breaks
On site from 13 August:        - Lunch
DKK 8500,- ex VAT (DKK 10625,- VAT included) Excludes: access to sessions, congress bag
  To be purchased separately: opening session (DKK 240, ex VAT (DKK 300 VAT included), and gala dinner
Student – Full time students: Before 1 May  
DKK 3100- ex VAT (DKK 3875,- VAT included) Exhibitorsbadge (20, 21, 22, 23) - ONLY access to the exhibition (not the conference). Price 2850,-. Contact Congrex
Exhibition Day Pass – only access to the exhibition Accompanying person*: Purchase of:
DKK 750,- ex VAT (DKK 938,- VAT included) Opening session DKK 240, ex VAT (DKK 300 VAT included)
  Gala dinner DKK 730
   Reception at the City Hall of Copenhagen – free of charge
   *spouse, partner and children
 Please note (VAT – and bank charges)  
  • That all registration fee includes VAT of 25% of the gross amount in accordance with Danish tax legislation.
  • Should payments incur bank charges, these charges will be for the delegates own account. Full payment for these charges is required.

EARLY Registration:  – 18 April

REGULAR Registration valid from: 19 April – 17 June

REGULAR LATE Registration valid from 17 June – 12 August

ON SITE Registration valid from 13 August – 23 August

Please note that no registration will be confirmed without proof of fullpre-payment and no access to the Congress and the Exhibition will be allowed  

All rights reserved for changes and unforeseen incidents.


Social functions

The “medinfo2013 Opening Session” will take place at Bella Center on Tuesday 20 August at 16:00. Included in the registration fee

A “Welcome to Copenhagen” reception at the City Hall of Copenhagen will take place August 21 at 19:00. Free of charge - but limited access.

The “medinfo2013 Gala dinner” will take place on Thursday 22 August at Langelinie Pavillionen.

Read more about Social Functions by clicking here.


Cancellation of registration

Cancellations must be made in writing and sent to Congrex.

  • Cancellation on registration will be accepted until May 1, 2013. Total amount will be refunded less of  cancellation fee of 700 DKK. 
  • No refund will be made on cancellations received after May 1, 2013.  

If you cannot attend, your registration is transferable to another member of your organisation. Please inform Congrex in writing, your name and company and to whom the registration will be transferred to.


Hotel cancellation policy

Cancellation of hotel reservation must be made in writing and sent to Congrex Sweden AB.

  • Cancellation will be accepted until 16th of May 2013 up to which date the total amount will be refunded, less a cancellation fee of 500 DKK.

No refunds can be made for cancellation after 16th of May.

Full hotel pre-payment is required to guarantee your hotel reservation.

No room can be guaranteed until Congrex Sweden AB has received your hotel payment.

Please use “Stay informed” if you want to make sure to be noticed as soon as we open for registration.

For any queries about the registration, hotel, or practical questions, please contact Congrex: or by phone: +45 3296 0900